Supplier Verification Checklist: 15 Checks Before You Pay
A printable list of the checks that protect your money before you send a deposit to a new supplier.
By the Made in China Easy team, Guangzhou ·
Use this list for every new supplier. Supplier checks reduce risk but cannot remove it, so you still approve every supplier and purchase.
The company
- The business licence is valid and the company name matches the one on the quote
- The registered business scope covers the product you are buying
- The company has been registered for a reasonable time
- The bank account for payment is in the same company name, not a personal account
- The address on the licence matches where they say they produce
The factory
- They actually make your product (not only trade it), or are open that they are a trading company
- You have seen the production line, in person or by live video
- They have produced similar products for other buyers
- They can meet your quantity and timeline
The product
- You have a sample you approved, with photos and written specs
- They can provide the certificates your market requires
- Packaging and labels are agreed in writing
The deal
- A written purchase agreement covers specs, price, quantity, packaging, payment and delivery terms
- Payment is staged (for example a deposit, then the balance after inspection)
- An inspection is booked before the final payment
Warning signs
- Prices far below everyone else for the same specification
- Pressure to pay quickly or to a different company or personal account
- Reluctance to show the factory or provide documents
- Changes to bank details by email. Always confirm by phone or video.
Need help?
We check business registrations, visit or video-walk factories, compare samples and arrange inspections. See our sourcing services.
Published . General information, not legal, tax or financial advice.
